Run the fund, skip the operations hire

Investor reporting, AML/KYC, capital calls, distributions and NAV calculations – the operational backbone of your fund, run by one accountable team.

Who we work with

• Wholesale funds
• Fund managers
• Fund of funds
• Private equity
• Venture capital
• Private credit
• Property funds
• Syndicates
• Managed investment schemes
• Family offices

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What’s included

Administration services

The operational layer that grows with your fund – plus additional services to round out your regulatory stack.

Investor Reporting & Onboarding

We coordinate investor applications and AML/KYC checks, then prepare scheduled investor reporting, including holding, transaction, distribution and tax statements.

Capital Calls & Distributions

We administer capital calls and distributions, including investor notices, payment processing and reconciliations, helping ensure each transaction is accurately recorded and completed on schedule.

NAV & Fund Accounting

We maintain the fund’s accounting records and calculate NAV and unit prices at the frequency required by the fund. We also prepare financial reports and support the annual audit process where required.

Registry & Compliance

We maintain the unit register and process changes to investor holdings. We also support BAS, annual tax reporting, financial statement preparation and audit requirements, working with the fund’s accountant and tax advisers where needed.

Add-on services

• AFSL Licensing
• Trustee Services

How onboarding works

Onboarded in two to three weeks

You start one conversation. We map the structure, take on the registry and accounts, and run the operational cycle – so you never have to staff an ops desk.

Indicative timing – depends on complete information.

1. Step 01: Tell us about your fund

   Discovery · 1–2 days

   You provide: Send us an enquiry with a few details about your fund and timeline.

   We provide: A director reviews your enquiry and replies within one business day.

   Deliverable: A director call booked

2. Step 02: We confirm the scope

   Intake call · Week 1

   You provide: Share your structure, registry, asset class and reporting commitments.

   We provide: We confirm the administration scope and indicative costs – before you commit.

   Deliverable: An administration scope

3. Step 03: We onboard the fund

   Fund onboarded · Weeks 1–2

   You provide: Hand over existing records and reporting templates.

   We provide: We set up the registry, reporting framework and fund accounting around your strategy.

   Deliverable: Administration framework live

   The big three

   • Administration Services Agreement
   • Valuation Policy
   • Transition Plan

4. Step 04: Your investors are onboarded

   Investors · Week 2

   You provide: Introduce your investors.

   We provide: We run AML/KYC, process subscriptions and set up the register – every investor verified correctly.

   Deliverable: Investors onboarded

5. Step 05: We run the first cycle

   First cycle · Weeks 2–3

   You provide: Approve the first run.

   We provide: We run the first capital call, distribution, NAV calculation and investor statements.

   Deliverable: First cycle complete

6. Step 06: Ongoing operations

   Ongoing · Monthly+

   You provide: Focus on the portfolio and the raise.

   We provide: Capital calls, distributions, monthly or quarterly NAV, investor statements and audit-ready books.

   Deliverable: Continuous operations & reporting

In the client portal

Fund operations, in plain view

Reporting cycles, investor documents and every administration task dated, assigned and reviewed by a named person.

• Every cycle on the calendar: Payment instructions, distributions, NAV sign-offs and reporting cycles scheduled and recurring, so you can see exactly what lands when.
• Forms filed and approved: Every payment instruction, statement and execution request submitted as a form, approved by a named reviewer and filed against the fund.
• Audit-ready records: A dated trail across the whole operational cycle, exportable when your auditor asks for it.

Ask for a walkthrough

Administration questions, answered

What’s covered

What does fund administration actually cover?

FundPro’s administration services include investor onboarding (including AML/KYC), capital calls and distributions, monthly or quarterly NAV calculations, investor reporting and ASIC compliance filings. The specific scope is agreed at engagement and documented in the service agreement.

How often do you calculate NAV?

We calculate net asset value (NAV) monthly or quarterly, depending on your fund’s structure, asset class and reporting commitments to investors.

Can administration be combined with licensing or trustee services?

Yes – that’s the point. Administration slots in alongside our AFSL, ACL and trustee services so a single accountable team runs your licensing, trustee and operational layers together.

Transitioning to FundPro

Can FundPro take over administration for an existing fund?

Yes. FundPro regularly onboards clients transitioning from in-house admin arrangements or replacing an existing provider. The process typically takes 2–3 weeks and is designed to minimise disruption to fund operations.

Do investors need to be notified of a change in administrator?

In most cases, investors are notified rather than required to formally approve a change. The exact requirements depend on the trust deed. FundPro reviews the deed during scoping and advises on the appropriate notification process.

Will investors notice the transition to FundPro?

A well-managed transition should be seamless. FundPro prepares investor notification communications as part of the transition plan, and reporting continuity is maintained throughout.

Operations & obligations

How does FundPro handle NAV for illiquid or alternative assets?

FundPro works with you to agree valuation methodologies appropriate for your asset class. For illiquid assets, this typically involves agreed valuation policies set out in the trust deed or compliance framework, applied consistently each valuation cycle.

For investors

I am an investor in a fund FundPro acts for. Where do I log in?

Investors log in through the fund’s unit registry, not the FundPro client portal (the client portal is for fund managers, licensees and trustee clients). For the funds FundPro acts for, the registry is generally Registry Direct: log in at registrydirect.com.au/login to view your holding and statements. If you are not sure which registry your fund uses, check your investor statements or contact your fund manager. To apply for a new investment, use the application details in the fund’s Information Memorandum or ask the fund manager.

Admin ready when you are

Ready to hand off the back office? Let’s run your operations

Arrange a 30-minute call with a director – we will map your fund’s operational needs and tell you straight how fast we can take them on.

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